St Mary’s Primary School (Leith) Parent Council Meeting Minutes Tue 6th December

Present:
Staff: Mr Gilhooley, Mrs Pentony
Dougie Bowers (Chair), Monica Flanagan (Treasurer), Sarah Malone (Secretary),
Kerry Twyman, Laura Hibbert, Francesca Bringmans, Nicky Chalmers

Apologies: Agnes Strozynska, Jill Morrow.

Minutes of last meeting
 Names to be used instead not initials unless otherwise stated. Secretary to confrim peoples preference at the start of the meeting.

Head Teachers Comments
 Stephen thanked everyone for their efforts making the school fayre a success, particularly Laura Hibbert.
 Christmas Lunch, the theme this year is badges.
 Beauty and the Beast Thurs 14th, expected time back is 6.30.
 School volunteers will be invited in for a thank you one afternoon before the end of term.
 Christmas Parties, all info is in the news letters.
 Carol service on 23rd, last day of term.
 Curriculum evening, date to be confirmed.

Review of Fayre
 A big thank you to Agnes Strozynska for all her efforts attracting fantastic raffle Prizes and for suggesting putting the tickets out early, and advertising the Prizes. The raffle raised a considerable amount of the overall total.
 Next year it might be necessary to apply for a license and print raffle tickets (Monica).
 It was felt the Fayre went really well: brilliant stalls, good donations, plenty of Parent Volunteers, Pupils efforts were fantastic in terms of crafts made and sold and assistance on the day.
 Thank you letters to be sent to donators.
 9 o’clock entry was a good idea, a lot of people popped in after school drop off.

Improvements for next year
 Allocate advertising responsibilities at September meeting and contact relevant publications immediately in order to make print runs.
 Compile a list of actions and jobs, so that tasks can be allocated in the run up to the fayre. Sarah to compile list for next meeting.
 Face painting and Santa were suggested as possible attractions for next year.
 Jars again?

Funding and Finances
 £2,300 has been banked from the Fayre.
 The Money for the Playground boat is still ear-marked.
 Some of the money in the account is to be allocated for transport to the Christmas Show.
 Laura asked whether some money could be kept aside to provide each class with extra craft materials to make things for the fayre next year.

Grand Prize Draw
 £170 worth of treatments at the Sheraton Spa to be raffled off at the Nativity Play. £5 per ticket. Flyer to go out advertising (Nicky).

Up Coming events
14th December Consultative Committee with Parents
 6.30 at City Chambers. Dougie will attend this one and will look at setting up a rota for attendees in the new year.

Next Years Events
 Marathon Water Station, 50 volunteers needed to man the station, on the 27th May (Laura).
 Kayleigh suggested for Thursday 29th March, £3 adults £1 Children. To be confirmed.

Calendar
 The merits of producing a St Mary’s Calendar were discussed. It would need to be made relevant to the children’s learning. Themes of Art and Sport were discussed. Revisit next meeting and decide how to take forward (Sarah).

Date of next meeting:
7th February 2012